The checklist
| Item | What it does | Typical quantity | Price |
|---|---|---|---|
| Vinyl banner | Booth backdrop or table front — tells people who you are from the aisle | 1–2 | 2×6 ft $59 · 3×6 ft $75 · 3×8 ft $89 |
| Banner stand | Free-standing display beside or behind the table | 1 | Custom quote |
| Business cards | For every real conversation | 250–500 | $44.95/250 · $54.99/500 |
| Flyers 8.5×11 | Price sheet, service list or show-only offer | 250–500 | $129/250 · $189/500 |
| Die-cut stickers | Giveaways that leave with people and stick around | 250–500 | 2" $109/250 · 3" $139/250 |
| Team tees | Makes staff easy to spot in a crowd | 12+ | About $17.88 each at 12 |
| Yard signs | Outdoor directional or parking signs | 1–5 | $45/1 · $65/2 · $109/5 |
| Postcards 4×6 | Post-event follow-up mailer | 100–500 | $59/100 · $109/500 |
Timeline: order at least two weeks out
Work backward from the event date. Three to four weeks out, lock the design: headline, offer, logo files and contact info. Two weeks out, place the orders. That leaves time for the free pro file check and digital proof (nothing is charged until you approve it), a round of changes if needed, 2–4 business days of standard production, and shipping anywhere in the US — with a cushion before you pack the car. Give apparel and anything custom-quoted, like banner stands, the most lead time. If the date sneaks up on you, rush is a flat fee rather than a percentage: $9 for 2-day press, $19 for next-day press, or $59 for 2-day air shipping. Rush is a safety net, not a plan — the cheapest event print is the order placed early.
How many of each to bring
Base quantities on expected conversations, not total attendance. Most visitors walk past a booth; the ones who stop are the people who need a card. For a one-day show, 250 business cards covers most small teams; for multi-day shows or several staffers, 500 at $54.99 is the better buy. Flyers go out faster than they get read, so hand them to people who asked a question rather than to everyone passing — 250 is plenty for most single-day events, and a QR code on the flyer lets interested people save it on their phones. Stickers disappear fastest of anything on the table; bring more than you think and ration them during slow hours. For tees, order one per person per day plus a spare, keeping in mind the 12-piece minimum for full-color digital printing.
Design it as one matching set
A booth looks professional when the banner, cards, flyers and shirts clearly belong together: same logo, same two or three colors, same headline language. Write the event offer once — “Show special: 15% off through Friday” — and use it on the banner, the flyer and the follow-up postcard so people recognize it everywhere. Keep event-specific details like dates and booth numbers off the business cards so leftovers stay useful. If you need help pulling it together, our matching 3-piece design set is $189, a single custom design is $79, and a file fix or Canva-to-print cleanup is $29 per file, with the first proof within 2 business days.
After the event: follow up while they remember you
The print that actually pays off often happens after the show. Collect cards or emails at the booth, then send a 4×6 postcard within a week or two that repeats the show offer and adds a deadline — $59 for 100 or $109 for 500, shipping included. Save leftover cards, stickers and evergreen flyers for the next event, and keep the banner rolled (not folded) in a tube or box to avoid creases. Before you reorder for next year, count what came home: that tells you exactly how many to order next time, which is the easiest savings there is. Note what got asked about most at the booth, too — that's next year's headline.
All-in pricing. Free proof. No checkout surprises.
Build your event print kit — banners from $59, 250 cards $44.95, all shipping included.
Build your event print kit — banners from $59, 250 cards $44.95, all shipping included. ⚡ Or build a full kitFrequently asked questions
What printed materials does a trade show booth need?
Most booths need a banner, business cards, a handout flyer, giveaway stickers and matching team shirts. A banner stand and a follow-up postcard round out the kit for larger shows.
How far in advance should event printing be ordered?
Order at least two weeks before the event. That covers the free file check and proof, 2–4 business days of standard production and shipping, with a cushion for changes. Rush options start at a flat $9 if you're short on time.
How many business cards should a team bring to a trade show?
For a one-day show, 250 business cards covers most small teams; multi-day shows or larger teams usually need 500. At i Can Print That, 250 cards are $44.95 and 500 are $54.99, shipping included.
How much does a trade show banner cost?
At i Can Print That, 13oz vinyl banners are $59 for 2×6 ft, $75 for 3×6 ft and $89 for 3×8 ft, hemmed with grommets and shipping included. Retractable banner stands are available by custom quote.
What is the minimum order for event t-shirts?
Full-color digital printed tees start at a 12-piece minimum, about $17.88 each, and screen printing starts at 24 pieces. The per-shirt price drops to about $7.58 each at 144.